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Profile Management

Learn how you can use profiles to set rules and limits on students' devices in each classroom.

Darya avatar
Written by Darya
Updated over a week ago

Profiles

Profiles are where the user can set and apply rules to devices and assign them to classes. Just like the devices, there are two types of profiles: SOD and BYOD.

A BYOD profile only works for BYOD devices, and a SOD profile only works for an SOD device. So, for example, if the user has a combination of BYOD and SOD devices in a class, they will need to assign both BYOD and SOD profiles to that class to manage all types of devices in there.

To create a new profile and apply rules to the devices, follow the steps below.

  1. Click on the "Profiles" tab.

  2. Click on "Add a new profile."

3. Write the profile name.

4. Choose the device type. Note that if you want to monitor a BYOD device, your profile needs to be a BYOD profile too. The same goes for SOD profiles.

5. Click on “Let’s start.”

5. The first rule to set up is the "Smart App Rules." It helps the school manage application usage based on the devices' operating systems. The admin can block unsuitable apps, exempt apps from screen time limits, or limit the usage of an application. Limiting the usage of an application means that the student can use a particular app for a specified duration, and it is NOT available for Apple devices. Choose the operating system, which is determined by the devices paired, and set the rules:

  • Turn on the switch under the Always Allowed column for apps that shouldn't follow screen time limits.

  • Turn on the switch under the Always Blocked column for apps that should always be blocked.

  • Click Add under the App Limits column, specify the duration, and click Save.

6. Once everything is done, press "Continue."

The next rule is Safe Search. This feature enables the school to block inappropriate keywords and allow suitable ones for the students. There are several categories, including thousands of keywords the students might come across.

To set Safe Search rules:

6. Scroll and choose the keyword category that needs to be blocked.

7. To manually block or unblock certain keywords, the user can select "Add exception(s)." Now, they can write the keyword, select whether they want to allow or block it, and press "Add." Do this with all the words that must be added.

8. Click "Save" once everything is done.

9. Select "Continue."

Web Filter works similarly to Safe Search, but the focus is on websites and URLs. The steps are identical to setting Safe Search rules; the only difference is that when adding exceptions, the users need to provide a URL.

Screen Time helps the school manage screen time and limit the amount of device usage. To restrict the screen time using profiles, the user can set a time range and specify a usage duration limit, which is applied during that time range.

By clicking "Finish," an overview of the profile is presented so the user can double-check everything. After that, the profile needs to be assigned to a class. Doing so makes sure that all devices in that class follow the rules according to their ownership type.

Profile rules work based on the agent installed on the student's device. So, the agent needs to be installed correctly, which means that all the permissions required need to be granted fully.

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